Aviation Alberta - Request for Proposals
Aligning Aviation Alberta Strategy to Alberta Transportation Strategy
Opens: 0800, Tuesday, May 6, 2015 Closes: 1600h Mountain Standard Time, Tuesday, May 19, 2015
Written questions during the RFP process may be
Ken Beleshko, Executive Director, Aviation Alberta
Proposals must be emailed in Adobe Acrobat format to: email@example.com
- Aviation in Alberta has a long and rich tradition that goes back over 100 years. Aviation Alberta is the industry association that represents many sectors of the aviation industry in Alberta. The association desires to align itself with Alberta Transportation’s ‘Transportation Strategy for the Future’ to ensure that its voice continues to be represented within the Government of Alberta in decades to come.
In order for this alignment to take place, the Association must ascertain the will of the aviation industry and determine how that will can best be portrayed in coming years. The project outlined within this Request for Proposals (RFP) is designed to look back at how well Alberta’s aviation industry has been perceived within the Government of Alberta, and how to address any gaps that are limiting the sector’s growth. This analysis will also include how best to show the Government of Alberta the increasing value of the aviation sector to the government, people, municipalities and industries within Alberta.
- The Proponent is to be prepared to deliver an Aviation Alberta response to Alberta Transportation’s strategy by summer 2015, these components are necessary as per the timeline in Section Four below.
- Key Deliverables that the Proponent must consider include, but are not limited to:
- Research Aviation Alberta, Alberta Transportation, limited other jurisdictions’ and the aviation sector.
- Complete an environmental scan with key Aviation Alberta stakeholders
- Design and deliver a survey for Aviation Alberta members that will identify their key priorities in the decade ahead.
- Gather and conduct several sector-specific focus groups with Aviation Alberta members.
- Develop an Aviation Alberta alignment response to Alberta Transportation’s strategy.
- Construct documentation to engage Alberta Transportation officials.
3.Proposed Project Key Dates
- The specific timeline is to be negotiated; however the following draft is initially proposed:
2015..... Project commences
June 24, 2015..... Attendance at Aviation Alberta Conference required
June 30, 2015..... Draft interim report due
July 31, 2015...... Project concludes
4.Scope of Services
- The Proponent is asked to outline a suggested scope of services that will provide Aviation Alberta with the most effective way of addressing the issues outlined in the Project Description (Section 1) and Deliverables (Section 2), while adhering to the Proposed Project Key Dates (Section 3).
- Should the Proponent choose to offer an alternative set of deliverables, they must be outlined in the Proposal narrative.
- Proponents are asked to name a project team and outline each member’s qualifications and experience. Aviation Alberta has the right to approve the project team members.
- Provide a primary contact for the Proponent. Included information should include name, title, email, physical address, and telephone. Additional information such as social media contact information can be provided if desired.
- Proponents are asked to provide an overview of their company or consortium and identify why their company is uniquely suited to provide the service as outlined within this RFP.
- Proponents should indicate any knowledge, experience and connection they have with Alberta’s Aviation sector.
- The proponent must provide Aviation Alberta with contact information for at least two references for which the proponent has conducted similar work in the recent past (two years).
Proponents are also encouraged to provide two additional references for whom they have conducted other types of work in the recent past.
- Aviation Alberta reserves the right to contact groups or organizations other than those provided for references and notes to Proponents that online reviews of Proponent work samples may also be researched.
9.Insurance and Incorporation
- Proponents must carry industry-standard General Liability and Errors & Omissions coverage and may be expected to provide proof of coverage should their proposal be chosen.
- Proponents are expected to be incorporated in the Province of Alberta.
- Proponents are asked to provide a full project cost to Aviation Alberta exclusive of GST. Costs are to be broken down into professional fees and project expenses. Aviation Alberta will reimburse project expenses at cost.
11.Proposal Preparation Costs
- Costs of creating the proposal and delivering the proposal to Aviation Alberta are solely the responsibility of the Proponent.
12.Evaluation of Proposals
- Proposals will be evaluated by Aviation Alberta as follows:
Understanding of Project Deliverables
Demonstrated Skills of Proponent and Project Team
13.Acceptance or Rejection of Proposals
- Aviation Alberta reserves the right to choose the proposal it, in its sole discretion, feels provides the most value to Aviation Alberta. Neither the lowest cost, nor any proposal, may be accepted.
- Should a Proponent’s proposal be accepted, Aviation Alberta will negotiate with the preferred Proponent to ensure that the project deliverables are met by the Proponent’s proposed activities.
- Information provided or exchanged by Aviation Alberta and interested Proponents may be proprietary and must be kept confidential and utilized only for the purposes of this particular RFP process.
16.Proposal Content Format
- The Proponent is to address their approach providing to the deliverables outlined above.
- Proposals are to be provided to Aviation Alberta in Adobe Acrobat (.pdf) format
- Proposals are to be no more than six pages in length, including all appendices. Aviation Alberta encourages Proponents to be brief.
- Proponent questions may be emailed to firstname.lastname@example.org. Replies will be provided in writing.
- No Proponent’s questions will be answered if received after 1600 MST, Tuesday, May 19th, 2015.
- Proposals must be delivered electronically and must be time stamped prior to 1600h Mountain Standard Time, Monday, May 18, 2015. If requested by the Proponent, Aviation Alberta will acknowledge receipt of the Proposal. Such acknowledgement does not imply that the Proposal has been reviewed by Aviation Alberta.
- Proposals must be clearly addressed in the Subject line of the email.
- Proposals are to be emailed to Aviation Alberta at email@example.com
- Proposals received after the closing time or not addressed as indicated above will not be acknowledged or reviewed.
- Mailed, telephoned, faxed, and oral Proposals will not be accepted.
Aviation Alberta thanks all Proponents for their interest in this project.